*All equipment used under a DOM membership, whether free or at reduced member rates, must be used to create programming that will air on DOM channels.
Field equipment must be checked out and checked in during Denver Open Media hours of operation: Tues-Fri 2-9:30 and Sat. 11am-6pm. All equipment must be reserved in advance, via the online scheduler, denveropenmedia.org/equipment.
Members must test and inspect all equipment before checking it out to ensure it will be functional during reservation period. Staff will test and inspect equipment upon return. Producers must allow 10-30 minutes (depending on quantity of equipment) for check in and return process. Members are responsible for determining that the equipment is in working condition when they arrive to use it or to check it out. Any malfunctions or damage should be reported immediately.
A member who checks out the equipment must also be the member who returns the equipment. Please be sure that you will be available for reservation you made.
Within membership privileges, members may reserve one complete field package, including but not exceeding: 1 camera and accessories, 2 batteries, 2 microphones and cables, one camera support, 1 light kit with accessories, field monitor and headphones. For equipment needed beyond these quantities members will be charge reduced commercial rates: Expanded Member Rates.
Member wanting to use equipment for non-access programming will be charged commercial rates.
Unless otherwise approved, equipment must be returned within 24 hours or the next Deproduction business day. At times of heavy demands producers may not make 2 consecutive reservations in order to ensure all members have access.
Equipment may not be taken out of Colorado unless special arrangements have been made with the Station Director.
If you know you are not planning on picking up the equipment you have reserved, please cancel your reservation ASAP so others may reserve it.
Producers who are more than 20 minutes late for their reservation, without notice, will forfeit their reservation if another producer needs to use that equipment. Please make any changes by modifying the reservation through the on-line scheduler.
Fines are assessed for all Equipment returned beyond the time it is due. The fines are billed at 10% of the commercial rental rate per hour, click on deproduction.dnsalias.org/node/1990. Producers will not be permitted to utilize any further equipment until these fines are paid. No exceptions.
This is the official policy for producers who break, lose, or otherwise damage DOM field equipment. We have a limited amount of equipment and we have many community members who need to share the use of this equipment. This policy is designed with the intentions of maximizing the longevity and availability of the equipment for everyone.
Upon taking out equipment:
Producers must sign the DOM Field Equipment checkout form. By signing this form you are agreeing that all equipment is accounted for and in working condition.
Upon returning the equipment:
Producers must set up all equipment in order for the DOM staff to check that all equipment is being returned and that it is in good working condition and not damaged.
If, at the time of check-in it is discovered that there are lost or damaged items, the following will take place:
1. The producer will be asked to sign a form stating:
2. All field privileges will be lost until the item is returned, replaced, or paid in full. The producer will be given two weeks to replace or to pay for the item. Any replacement must be of an identical item. If the producer chooses to pay DOM for the item, a fair price will be determined by DOM staff members based on going rates from video/audio retailers, plus a service fee.
3. If a replacement or payment is made within two weeks, the producer’s field checkout privileges will be reinstated. If, after two weeks, the item has not been paid for or replaced, the producer will lose all field membership privileges: all reservations will be canceled, and no future reservations will be made until the item is paid for or replaced. If after one month the matter is still not cleared up, loss of privileges will extend of all areas of membership and under certain circumstances, failure to make restitution may result in loss of channel time.
4. Bounced Check Policy: If we receive a returned check from our bank for a payment you made, you will be invoiced for the original amount of the check plus a $25 bank fee. The payment of the invoiced amount will be due within 30 days of Invoice date. We will not re-submit the original check, nor will we accept another check for the re-payment. You will need to bring into the office or mail to us a Money Order for the amount invoiced.
5. Repairs of any damaged equipment are at the discretion of DOM. The damaged equipment will be sent to an authorized dealer of DOM’s choice. The producer will be responsible for the cost of repair or replacement of the equipment.
