Skills and duties for all voluntary positions are to be listed in a volunteer position description. If a supervising staff member feels that their volunteer is not able to fulfill the duties in the position description adequately, the director of operations is to be notified and either a new position that is more suitable to be written by the supervisor or a different position to be found for that volunteer. The volunteer has the option of going through the dispute-resolution procedure if they feel they are being treated unfairly and have been in that position for more than three months.
All staff and volunteers are expected to act in a suitable manner at all times. We provide a positive and safe work environment and expect all staff and volunteers to uphold these standards. Certain rules of conduct and behavior apply as this ensures a harmonious work environment for all concerned.
Volunteers are to be treated with the same respect as paid staff and the policy for terminating the involvement of volunteers is the same.
The following procedure shall apply with respect to counseling and termination for unsatisfactory voluntary work performance:
- On the first occasion, the volunteer shall be notified verbally of the reason, and a note made in the appropriate volunteer personnel file.
- If the problem continues, the matter will be discussed with the volunteer. The volunteer will be advised in writing of the need to improve work performance and that a further period of review has been set.
- If the problem continues, the volunteer will be interviewed by the director of Operations and final written warning will be given.
- In the event of the problem recurring after a final warning, then volunteer may be asked to cease volunteering.
- If any volunteer behaves in a manner that is dangerous, harmful, contrary to DeProduction’s ethical or environmental policies or otherwise inappropriate, dismissal may take place immediately.
Volunteers are an invaluable resource to DeProduction, but it is recognized that due to changing circumstances the volunteer may need to resign from their voluntary position. DeProduction asks all volunteers to give as much notice as possible to their supervisor and/or the Director of Operations before leaving DeProduction. The supervisor should then notify the Director of Operations.
All volunteers are asked to provide their supervisor with an update on the progress of their work and to return any books, materials or files (electronic or otherwise) belonging to DeProduction before they leave.
DeProduction is committed to constantly improve the Volunteer Program and all feedback regarding the volunteer’s experience at DeProduction would be appreciated. If the volunteer is leaving due to any sort of problem or dissatisfaction with DeProduction it would beneficial to us if they notified the Director of Operations as to their reasons. Confidentiality will of course be respected in all matters relating to this.